The primary task of the Registrar at Southern Union State Community College is to perform as the administrative officer in charge of admitting students to the college, registering students, and maintaining all official student records. The Registrar must work effectively with a variety of persons, including students, prospective students and parents, secondary school counselors, principals, superintendents, deans, department chairs and individual faculty, alumni, and friends of the College.
Salary: Appropriate placement on the Alabama Community College System Salary Schedule C3-2: (Salary range: $41,276 - $82,775)
Benefits: Full-time employees are entitled to the College’s benefits package to include: PEEHIP, retirement, leave (annual, sick, and personal), etc.
- Bachelor’s degree from an accredited institution is required.
- Three (3) years of full-time work experience in admissions and records are required.
- Proficiency in administrative software system computer usage, such as Data/Colleague, Ellucian/Banner, PeopleSoft, etc. is required.
- A Master’s degree from an accredited institution is preferred.
- Administrative and supervisory/management experience is preferred.
For more information and to apply, click here. This position is for all campus locations.
The duties and responsibilities of this position include, but may not be limited to, the following:
- Maintain admissions and records system in accordance with the policies recommended by the U.S. Department of Education, the Alabama Community College System, Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), and other professional agencies; and is responsible for the interpretation and application of academic rules and regulations.
- Seek ways to improve admissions procedures, materials, and data systems in order to achieve a more effective and efficient admissions process.
- Work with the Director of Enrollment Management and Recruiting to ensure the admissions office is properly and efficiently serving both the student and the institution.
- Conduct all student registration in multiple formats utilized by the college.
- Provide enrollment statistics to appropriate individuals and agencies with the assurance of Information Services.
- Maintain accurate records and rolls for all classes.
- Provide information for review, revise, and improve all publications including forms, related to the areas of responsibility.
- Organize and conduct a program for reporting student progress by a)posting on-line grade reports each semester; b) preparing and forwarding students’ transcripts; c) preparing student lists, such as honor lists, awards, certificates, probation, suspension, and graduation; d) preparing graduation/degree audits; e) preparing enrollment and degree verification reports for the National Clearinghouse; f) preparing and posting advance credit to student records; g) evaluating and posting transfer credit; h)processing withdrawals and deletions.
- Participate actively in professional associations.
- Serve as the approval authority for the assignment of Student Affairs computer access.
- Serve as the primary college authority for the Family Education Rights and Privacy Act (FERPA) insuring college compliance for records security access. Additional components include dissemination of information, development and publication of guides, training, and interpretation and enforcement of the policies.
- Coordinate the use and improvement of administrative software for probation/suspension, tuition and fee balance checking, dual enrollment, class listings, queries, and other software needs as they are developed.
- Serve on college committees as assigned.
- Regularly maintain and update an Office Procedures Manual that addresses all processes, functions, duties, time schedules, etc.
- Perform all duties with professionalism.